At our last scheduled General Assembly Meeting on June 11th from 6-7:30pm, we have some positions open for next school year that we will vote in as well as discussing upcoming summer events and opportunities to get together. Please review the descriptions below, and feel free to let us know in advance or be prepared to nominate yourself or vote in a friend in-person at the meeting!
Open Positions for the 2024-2025 School Year
Fundraising & Donation Coordinator
Coordinates with E. Board and Administration for all major school fundraisers; researches fundraiser ideas; works with fundraising companies and local businesses and organizations to acquire monetary and prize donations; secure sponsorships; work with Volunteer Coordinator to recruit an adequate number of volunteers at all fundraisers; makes a report after each event.
Membership Coordinator
Work with Executive Board to create a membership drive theme; coordinate membership drive in the fall; Promote PTA membership at events with a table or booth; Collect and organize PTA membership forms and new member folders; Pass out memberships cards to members; Communicate membership count each month to the Treasurer for record keeping and dues; Insert new members into GiveBacks
Publicity and Outreach Coordinator
Build communication within the school and the community by working with the School Principal, staff and PTA via website(s), email updates, calendar, and bulletin board. Conduct written correspondence, with Board approval, between the PTA and the community as needed including posting to social media, forwarding newsletters from E. Board, creating copies, and requesting emails (or robocalls) to be sent out on behalf of the PTA from the Principal. Takes pictures at PTA events for social channels and publications; submits photos to E. Board for upload to Drive
Event Coordinator
Uses the approved budget amount per event and works with the Volunteer Coordinator for staffing help to set up/staff/clean up the event(s); responsible for creating SignUp sheets for event needs and sharing with Volunteer Coordinator for staffing; Ex: Fall Festival, Trunk or Treat, PROM; NOT responsible for fundraising events or membership drive, but is welcome to assist
Hospitality Coordinator
Organizes monthly and quarterly staff appreciation events and gifts; Works with Administration to coordinate and facilitate activities for Teacher Appreciation week; Keeps abreast of all other staff appreciation days (Custodial, Admin professional); Procures food for General Membership meetings
Volunteer Coordinator
Organizes the pool of general volunteers; schedules volunteers based on role preference and availability; works with Membership Coordinator to establish rosters in GiveBacks for efficient communication; emails general volunteers upcoming opportunities to serve; Serves as the liaison between volunteer(s) and Event Coordinator; communicates volunteer schedules and availability to Event & Hospitality Coordinators prior to event for roles and staffing.
PTA Treasurer
Keep a full and accurate account of funds, receipts, and expenditures including reconciliation of the bank statement each month in order to present a written financial statement at every meeting. Prepare and file all necessary tax forms and maintain such books of account and records as to conform to the requirements of the bylaws. Review, propose and establish the budget and other duties as described in full as per the organization's bylaws. If interested, please contact [email protected] for more information and full position details.